Handling of information
As a customer in Diers Klinik, we collect and handle a variety of personal data about you, our customer.
Types of information
Diers Klinik collects and handles the following types of personal data about you:
Common categories of personal data
Master data, i.e. patient (including donor) name, personal identification number, email, home address, telephone number, as well as weight, height, smoking and
alcohol habits, photo id, account number, occupation, information about purchased donor sperm (type and donor choice), the result of the treatment with the donor sperm as well as any partners name, personal identification number, weight, height, smoking and drinking habits.
Special categories of personal data ("sensitive personal information")
Racial or ethnic origin, health information (patient), including journal information
regarding various health conditions, illness history, test results, tests, sexual
relationships or orientation in the form of possible information about partner and marital status – thereby indirect information about the sexual orientation of the patient and any partner, genetic data (blood sample from the patient in some cases).
We handle your personal data for the following purposes:
The main purpose of the handling of personal data is to comply with the standards laid down for quality and safety in the collection, testing, processing, preservation, storage and distribution of sperm and to comply with the standards for assisted reproduction with donor sperm. The rules are laid down in the EU directive on tissues and cells and implemented in Danish legislation in the Danish Tissue Act, the Ministerial Order on tissue use, the Law on assisted reproduction in connection with treatment, diagnosis and research etc., and the Ministerial Order on assisted reproduction; for example
Identification of serious adverse incidents and side effects
Compliance with the rules on the number of children per sperm donor
Ensuring traceability from donor to recipient and vice versa
Providing information voluntarily
When we collect personal data directly from you, you provide personal data voluntarily. You are not under obligation to provide this personal data to us. The consequence of not giving us the personal data will be that we cannot fulfil the objectives stated above, nor will we be able to treat you.
Disclosure of personal data
When necessary, in any specific case, your personal data will be passed on and shared with the following recipients,
Legal basis for the handling and sharing of personal data
The legal basis for collecting, handling and the disclosure of your personal data is:
Revocation of consent
If the handling of your personal data is based on consent, you have the right to revoke consent. If you withdraw consent, this does not affect any processing prior to the withdrawal of consent, including disclosure based on consent.
Use of data processors
Your personal data may be handled and stored by our data processors which store the data on our behalf and at our instruction. Our data processors include:
We store personal data about you for as long as we need to perform the above stated purpose.
Journal information, including health information, information about sexual relationships and genetic data, as well as identification information and master data i.e. the customer's name, personal identification number, as well as weight, height, smoking and alcohol habits, picture ID, email, phone number and home address, information about the donor sperm, which you have been treated with (type and donor choice), results of treatment etc. is kept for 30 years after treatment to ensure traceability from donor to recipient and vice versa, which is a legal requirement, see the Danish Tissue Act § 12 and the Ministerial Order on tissue use §§ 16 and 21. We also store for the same period and according to the same legal basis, information about the partner’s name, personal identification number, as well as weight, height, smoking and alcohol habits.
If you send your personal data to us, but you do not receive insemination treatment with us, we operate with the following deletion deadlines:
Circumstances may arise where we are obliged to keep your personal data for a longer period of time; for example, in connection with a complaint or a compensation claim.
In accordance with the Data Protection Act, you have a number of rights in relation to Diers Klinik’s handling of your information. You may at any time exercise your rights. If you wish to exercise your rights, you should contact Diers Klinik.
Your rights are:
You can read more about the rights in the Danish Data Protection Authority’s guidance on the rights of data subjects, which can be found at www.datatilsynet.dk (in Danish only)
Contact or complaints
If you have any questions regarding the processing of your personal data, your rights, or you want to make a complaint, please feel free to contact us.
Enquiries can be made to:
Diers Klinik ApS (CVR 33047991)
Store Torv 8, 3.
8000 Aarhus C
Director Liza Diers (email: firstname.lastname@example.org)
Tel.: 2022 8587
If your query or complaint is not resolved, a complaint can subsequently be addressed to the Danish Data Protection Authority. The contact address can be found at www.datatilsynet.dk
Date: Version 14.5.2018.